Letters Of Invitation

Letters of invitation can be formal or informal depending on the situation and who we are writing to. They usually contain some additional information, for example: latest news, description of the event (party, wedding, anniversary, house- warming.prom,etc.) place (hotel, house, cafe, restaurant, etc.) and/or directions to the place.

Greeting a recipient

Introduction (paragraph 1 for opening remarks): reason(s) for writing - (to invite)

Main Body 

(paragraphs 2-3): details / directions

Conclusion (Final Paragraph for closing remarks)

(Full) name

Formal Informal
We would be honoured if you... I'm writing to invite you to...
I cordially invite you to... I'd love it if you could come to...
Your presence would be appreciated at... We're organising a ... and would love it if you could come
You are invited to attend... -
…we take this opportunity to invite you to participate in… -
On behalf of… it is our great pleasure to invite you to attend -
It is our great honor to have you as out guest as we apreciate you as -

Giving Directions

In case you don't know the way... I'll give you some directions...I have included some directions...Here are a few directions so you don't get lost…..In case you do not know the exact of the...

Closing Remarks

Formal Informal
We would be grateful if you could... I hope you'll be able to make it...
Please indicate whether you will be able to attend Hope you can come
We eagerly await your participation in… Looking forward to seeing you then
We would highly appreciate to receive your response by … Please let me know as soon as possible

Samples of a formal / informal invitation letter

Formal invitation for the event

With this letter Mr. and Mrs. Holmes I hereby wish to invite you to a gala dinner celebrating the graduation of their daughter Ms. Caren Holmes. The ball will take place at the Kings Palace Hotel, Crystal hall on Wednesday the 2nd of August. The dress code is formal.

We hope you will manage to join us for a night of toasts, good cheer and gourmet delights celebrating this great honor for our family. Proceedings will start with a display of fireworks at 8 pm,. A four course dinner will be served in the Crystal hall at 9.00. All guests will have free parking on their disposal at the front gate of the venue.

Please complete the attached Rsvp and return to the address stated above by the 21nd of July. Unfortunately we are not in position to accept replies received after this date. On behalf of Ms Homes, I look forward to your attendance.

Mr. V. James.

Letter of invitation (email) for your child’s birthday party

Dear Janet (or any other salutation that you have used earlier)

How are you and your little ones? It’s been quite some time, but nevertheless, a perfect occasion is approaching for us to catch up and celebrate. (Insert any other pleasantries).

Our daughter Marianne is turning 1 on 28th Aug, 2013 and we are organizing a birthday party at our place and inviting some friends and family. We would like to have you and your children at the party. Here at the details of the party!

  • Venue – Our home – 123 Johnson lane, Nairobi, Kenya.
  • Time: 5:00pm – 7;30pm
  • Date: Sat Aug 28, 201X
  • Please note that there will be a various party games and food for the kids and adults! We are really grateful for the blessing that Marianne has been to us and we would like to share the joy with you all.

    Do convey to us your plans so that we can pick you guys from the station. Pass our regards to Joe and lots of love to your little angles.

    Looking forward

    Susan Miller

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