Tips for Letter Writing

Tips for Letter Writing

Greet your friend

Dear John,


Ask about your friend’s well-being:

How are you?

How is it going on?

How are things?

How are things going?

How are you doing?

How's everything (going)?

I hope you are well.

Tell about your well-being:

I’m fine.

I am well.


Apologize for not writing sooner:

I'm sorry I haven't written for such a long time but…

Hi! Sorry I haven't written sooner, but...

Thank your friend for a letter:

Thanks for your letter.

It was nice to hearfrom you.


Comment on your friend’s letter:

In your letter you mention…


Reason for writing:

I'm writing to tell you…

You asked me to recommend some (places to stay in my country)…

I've managed to find out some information about… for you.



Useful expressions

To apologize:

(form.) Please accept my sincerest apologies for...

I owe you an apology... 

I must apologize profusely…

(inform.) I'm so sorry if I upset you in any way...

I can't describe how sorry I am and how guilty I feel..


To invite:

(form.) I cordially invite you to...

We would be honoured if you…

I would appreciate if you could come…

(inform.) I'd love it if you could come to...


To give directions:

(form.) In case you do not know…

I have included some directions…

(inform.) Here are a few directions so you don't get lost…

I’ll give you some directions


To accept an invitation:

(form.) Thank you for the kind invitation…

I would be honoured to accept your invitation…

(inform.) Thanks for the invitation to… it sounds lovely…


To refuse an invitation:

(form.) I am sorry to miss the opportunity of…

(inform.) I'm really sorry we'll have to miss it.


To apply:

(form.) I am writing to apply for the post/job/position of… which I saw advertised in…

I am writing with regard to your advertisement…

I would like to apply for admission to the…

I would like to be considered for...


To refer to experience:

(form.) for the last/past year I have been working as… since/for…

I have had experience of…

I hold a certificate/degree in…

I am due to take examinations in...

I hold the following qualification...


To ask for advice:

(form.) I am writing to ask if you could help me with…

I would appreciate it if you could give me some advice about…

Could you possibly offer your advice…

(inform.) I'm writing to ask for your advice…

I've got a problem and I need your advice…


To give advice:

(form.) I strongly recommend that…

I would suggest that…

I believe the best course of action is...

(inform.) Why don't you…

It would be a good idea to…

What you should do is…


To give information:

(form.) I am writing in reply to your letter asking for information about…

In reply to your query…

(inform.) Remember the information you wanted?

You wanted me to tell you a few things about…


To make a request:

(form.) I am writing to inquire about/in connection with…

(inform.) I want you to tell me…. Can you let me know…


Closing remarks

(form.) Faithfully Yours/Sincerely yours

(inform.)Love/Yours/Best wishes/ best regards

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